If any of these describe your week, you are not alone — and you do not have to keep doing it yourself.
A client pays for 10 sessions upfront. That is not $1,000 of revenue today — it is revenue earned over 10 sessions. If you recognise it all at once, your profit-and-loss lies.
Cash at the door, bank transfers, and third-party apps like Mindbody or Acuity all settle differently. Reconciling them is messy and most PTs just stop trying.
Do your trainers set their own hours and bring their own clients? Or do they work your schedule, in your space, with your branding? The answer determines their tax and super treatment.
Every item below is done by our team and reviewed by your CPA. You do not touch any of it.
Your revenue is recognised correctly. Every payment method reconciles. Your trainers are classified and paid compliantly. And you know your revenue per member — the number that drives the business.
“They set up deferred revenue tracking and I realised I was overstating profit by $4K a month. Painful to learn, but critical.”
— Gym owner, Bondi Junction
Yes. Personal training, group fitness classes, and gym memberships are all subject to GST. They are not health services for GST purposes (unlike physiotherapy or dietetics with a GP referral). We ensure your invoicing and BAS reflect this correctly.
Equipment costing less than the instant asset write-off threshold (currently $20,000 for small businesses) can be claimed in full in the year of purchase. Above that threshold, it is depreciated over its effective life. We time purchases to maximise the deduction.
Advance payments are deferred revenue — recognised as income only as sessions are delivered. This is an accounting standard requirement, not optional. We set up the tracking so your profit and loss reflects reality, not just cash received.