If any of these describe your week, you are not alone — and you do not have to keep doing it yourself.
You invoice on percentage complete, but retention holds back 5–10%. Your bank balance never reflects what you are owed. Cash flow planning is impossible without proper tracking.
PAYG withholding, ABN verification, taxable payment annual reports — every subbie payment has compliance obligations. Miss one and the ATO penalty is yours, not theirs.
Materials, labour, and plant hire spread across three active jobs. Without job-by-job tracking, you do not know which project is profitable until it is too late.
Every item below is done by our team and reviewed by your CPA. You do not touch any of it.
Every project has its own cost report. Retention is tracked. Subcontractor compliance is handled. And you know which jobs make money before they finish — not after.
“We were losing money on two projects and did not know it until they set up job costing. Now we catch it in month one.”
— Residential builder, Western Sydney
If you pay subcontractors for building and construction services, you must lodge a TPAR with the ATO by 28 August each year. It reports all payments made to each subcontractor during the financial year. We prepare and lodge this as part of your year-end compliance.
We set up a retention receivable account for each project, tracking the retention percentage held on each progress claim. When retention is released (typically at practical completion or defects liability period end), we reconcile the release against the receivable.
It depends on utilisation rate, cash flow, and tax position. Owning gives you depreciation deductions and asset value. Hiring is a fully deductible expense with no balance sheet commitment. We model both for each major equipment decision.